MINUTES OF THE Ygnacio Valley HS Athletic Boosters, Inc

Meeting OF February 4, 2004

a California nonprofit PUBLIC BENEFIT corporation

A general meeting of the YVHS Athletic Boosters, Inc was held on February 4, 2004 at 7:12 p.m. at Concord, California for the purpose of a monthly meeting. The meeting was called to order by President Stan Wilson. Written notice of this meeting was sent via email and announced on the web site to all general members of record on the books of the corporation at such time and with such contents as required by the Bylaws of the corporation.

Attending the meeting were:

Stan Wilson Cathy McCaughey Kellye Dykeman

Judi Cranmer Mark Rittenour Jim Grace

Julie Kaufman Linda Wiley Denise Greiten

Nancy Kahl Debbie Vaticano Colleen Hughes

Teresa Bloom

Seven out of nine board members were present, which constitutes a quorum of the full board.

WELCOME AND INTRODUCTIONS

Members introduced themselves. Representatives from Cheer and swimming were present.

APPROVAL OF PAST MINUTES

The minutes of the January board meeting were passed out to all members. The motion was made, seconded and the vote approved the January minutes with the correction that the next meeting is in February and not January.

TREASURER’S REPORT

Linda Wiley passed out the Treasurer’s Report. Income for the last month was from crab feed ticket sales, $400 from sales of spirit wear and $361.60 from escrip for September. A payment of $391.46 was made to Team Sport Source for spirit wear. The current balance is $28,667.54. We have not paid Blake’s yet for the Crab Feed. The motion was made, seconded and the vote approved the treasurer’s report as submitted.

OLD BUSINESS

• SITE COUNCIL Judi reported that at the last meeting on January 12^th discussion was held about: the Tech Center, Senior Projects, it was announced that there will be a dance February 13^th, and Music Boosters are having a Rummage Sale on 2/28 and if anyone wants to donate items they can drop them off at the Music room. The rest of the meeting was spent discussing By-laws. Judi had a copy with her if people were interested in looking over them.

• SPIRIT WEAR SALES – Stan Wilson reported that sales of Spirit Wear has slowed don’t since Football. He suggested that the Boosters not sell jackets or T-shirts next year since each of the teams sells them and there is always a large surplus at the end of the year. It was suggested to order hats, beanies, beads, and sweatshirts again. The color of the sweatshirts needs to be researched. Stan or Cathy will put together a Spirit Wear Sample Kit that people can take to Spring Sports to try to sell items. Julie Kaufman volunteered to set up a display at home swim meets.
• FIELD IMPROVEMENT/TRACK / Stan reported that Cathy Wayne is still planning on doing a Run-a-thon with Triss Carter as a fund raiser. Mr. Grace announced that we are still waiting for bids to come through. Complete funding for the track is still not in place.
• MEMBERSHIP –Debbie reported she received two applications, which brings the current membership up to 160 with the mailings she did for Winter Sports. Jim Grace has fliers from the Boosters to hand out to all Spring Coaches to give to their athletes.
• ESCRIP – Colleen Hughes reported that we will be receiving $440 for October and $446 for November so income from escrip has been steady and continues to slightly increase.
• CRAB FEED Stan Wilson reported that there was a meeting today at Blake’s with the owner and that members were pleases with the arrangements. We were told today that there will be a maximum sale of 468 attendees. We have sod 446 tickets. Team baskets, and merchant and parent donations continue to slowly come in.
• ATHLETIC DIRECTOR/TEAMS IN PROGRESS Jim Grace reported that all Spring coaching positions have been filled. The Boys Wrestling and Boys soccer teams posted wins over De La Salle in the last week. Spring sports start February 9^th. It looks like there will be enough athletes to have a JV Boys Volleyball team this year. This spring three schools (Clayton Valley, Liberty, and YV) will be without tracks so there may be some tri-track meets this year. There is an Athletic Directors’ meeting next Tuesday. His last announcement was that Michelle Maffei is on staff and will be involved with the swimming program.
• UPDATE ON GOLDEN STATE WARRIORS FUNDRAISING. There are 75 tickets left to sell. It was suggested that we set up a booth at the crab feed to sell the tickets. The game is Sunday March 7^th at 6pm against Memphis. Tickets are selling for $25 and have a value of $35 on them. Anyone who would like to purchase tickets should contact Cathy Wayne or Stan Wilson.

NEW BUSINESS

• Contra Costa Chamber of Commerce. Cathy Wayne recently attended a conference and asked of the boosters could join the Chamber of Commerce. Linda Wiley noted that there is probably a yearly fee attached but we could ask if the fee could be waived since we are a non-profit organization. Action on this is pending.
• Banner. A banner for Boosters to replace the missing banner from last year was ordered from Kinko’s. It has our web site on it. The cost was $73.00.
• Grant Submission. Cathy Wayne and Linda Wiley submitted two additional grants this month, one to Nike for $50,000 and another to the local Wells Fargo for $12,000 ( for a long jump pit for the track).
• Measure A Funds- It was announced that we received another $100,000 from Measure A funds, which brings our total for the new track to $200,000.
• eScrip sign up day- Stan announced that Cathy Wayne would like to coordinate an escrip date on a Saturday for multiple Safeways using track/soccer players as volunteers.

ROUND TABLE

• Requests for funding

- Scholarship NCS patches. Jim Grace asked the Boosters to sponsor giving patches to all Winter athletes who are Scholar Athletes (receive a 3.5 or above per NCS set criteria). The patches cost $0.95 each and he would like to place a trial order for $300 to see if students liked them. After a brief discussion the motion was made, seconded, and the vote passed for $300 to go to NCS patches.

- Cheer. Denise Greiten announced that the competition cheer squad qualified to go to Nationals this year in Anaheim. There are 21 members on the team. The cost for each member will be $500. Cheer members pay several thousand dollars/year for uniforms and coaching. One of the members cannot afford the cost of the trip and Cheer requested the Boosters to sponsor her trip. The criteria were reviewed. Cheer donated $100 to the Crab Feed for a raffle prize. They have been doing fund raisers all year. There are eight families who belong to boosters. Nancy Kahl explained that due to the above financial costs for members to participate in cheer, it was not mandatory that families join Boosters like it was in the past. The motion was made, seconded, and the vote passed to approve the $500 sponsorship for Cheer.

- Water polo parkas and track uniforms. Jim Grace is still taking inventory and getting prices, so these requests were tabled till the information is obtained.

The next Booster meeting is March 3^rd at 7pm in the library.

.There was no further business and the meeting was adjourned at 8:15pm.

Submitted by:

____________________
Cathy McCaughey,

Secretary

February 6, 2004