MINUTES OF THE Ygnacio Valley HS Athletic Boosters, Inc

Meeting OF April 7, 2004

                         a California nonprofit PUBLIC BENEFIT corporation

A general meeting of the YVHS Athletic Boosters, Inc was held on April 7, 2004 at 7:12 p.m. at Concord, California for the purpose of a monthly meeting. The meeting was called to order by President Stan Wilson. Written notice of this meeting was sent via email and announced on the web site to all general members of record on the books of the corporation at such time and with such contents as required by the Bylaws of the corporation.

Attending the meeting were:

Stan Wilson                              Cathy McCaughey                    Colleen Hughes

Judi Cranmer                            Debbie Vaticano                      Linda Wiley

Cathy Wayne                                                                          

Seven out of nine board members were present, which constitutes a quorum of the full board.

APPROVAL OF PAST MINUTES

The minutes of the March board meeting were passed out to all members. The motion was made, seconded and the vote approved the March minutes as submitted.

TREASURER’S REPORT

Linda Wiley passed out the Treasurer’s Report. Our current balance is $47,016.73.  There are no outstanding bills pending. Linda reported that schoolpop has been sending statements of donations to the boosters but so far this money has not been deposited electronically into the account.  Colleen Hughes will follow up on this. Payments this last month included $1541.47 to Gary Graffort for a generator and lawnmower for the softball fields, $525 to Sandy Amel as reimbursement after another bidder bought the auction item of a chef’s dinner at Blake’s from the crab feed, and $62 to Cathy Wayne for office supplies. Linda will move $10,000 to savings which will then leave the balances roughly at $30,000 in savings and $17,000 in checking. She also noted that there was a debit of 42 Warrior tickets that the Boosters purchased but did not sell which was donated to the San Leandro/Oakland Boys & Girls Clubs.  The motion was made, seconded and the vote approved the Treasurer’s report as submitted.

OLD BUSINESS

• SITE COUNCIL   Two site council meetings have taken place since our last meeting. Judi reported that: 14 YV students did well in the Bay Area Math Olympiad, there was discussion of not having seven periods next year due to budget cuts although there may be a limited number of zero period classes, Faculty requested that students in advanced classes be tested to help with proper placement of students , the Music Boosters will participate in a parade in May in Seattle, a final vote on funds distribution will take place next month, and  there was a discussion about Oak Grove Middle School and the meeting that took place with the school’s parents and staff.

 

• SPIRIT WEAR SALES – Stan Wilson reported that items have been placed in the teacher’s lounge for sale and several items have sold, including polo shirts. A booth will be set up at the Spring Sports Awards night and at the Run-a-thon in May. The Heads Up owner would like to work with the Boosters on designing a new hat and he has placed a sponsorship in the Run-a-thon.
• FIELD IMPROVEMENT/TRACK –Cathy Wayne reported that the application for the Waste Tire Grant submitted by the district and written by the district’s Grant writer, was denied and scored 50 out of a possible 100 from the Grant reviewers.  Much of the supporting information submitted by Cathy and Linda to the grant writer was not included in the application. Grants have been submitted to Wells Fargo, Nike and Starbucks by Cathy and Linda. The district did meet last night and agreed to fund $450,000 for a track for YV.  Originally $200,000 was earmarked by District from Measure A funds.  The rest of the funding will come from Prop 55 funds. This budget does not include improvements for the field, scoreboard or lights but will include drainage, electricity and an architectural plan. Currently the Boosters has $9,000 in the track/field improvement fund.
• MEMBERSHIP –Debbie reported that membership is now at 164.
• ESCRIP – Colleen Hughes reported that the site is experiencing difficulty so she was unable to look up balances.  There was no income electronically deposited from escrip this month.
• KELLY KRAUSE STIPEND- Jim Grace was ill and unable to attend the meeting. He did submit a memo with budget requests. After discussion, the motion was made, seconded and approved to pay $700 to the athletic trainer for Spring Sports. A request was made for sports medicine trainers  to be available at the Run-a-thon on May 1^st. Cathy McCaughey will write a letter  to enclose with the check  to Miss Krause requesting trainers for that date.
• TEAMS IN PROGRESS – Members announced how teams were doing. Track has 60 athletes out and is doing well.  Swimming beat Pittsburg and Freedom. Softball, Golf, Boys Volleyball and Baseball are all underway.
• UPDATE ON RUNATHON. Cathy Wayne and Triss Carter are organizing a Walk/Jog/Run Relay on May 1^st from 8am-6pm to raise money for Field Improvement. Each team will receive ½ of the sponsorship donations collected and the top three teams will receive special awards. The event is posted on the website. So far teams signed up to participate include: 2 teams from Boy Scouts, 2 teams from Cheer, track, football, baseball and Curves. The prize for first place is a pair of athletic shoes up to $100, 2^nd place is a free hat from Heads Up and 3^rd place is a gift certificate to Jamba Juice. Teams will have 10 members each so there will be 10 prizes award for 1^st, 2^nd, and 3^rd place. Stan Wilson will try to get shoe store donations for first place.  In the event that a donation is not obtained the motion was made, seconded, and the vote approved the Boosters paying $1000 to award the first place prizes for this fundraiser.
• CRAB FEED 2005 NEWS AND 2004 FINAL NUMBERS- Stan Wilson reported that the final profit from the crab feed was $24,000.  Cindy Graffort will be one of the co-chairs next year but needs someone else to help her.  Stan met with Jerry Blake and he already has the event penciled in for the 3^rd Saturday in February 2005. Mr. Blake has several suggestions on what to do to improve the event for next year & the committee will meet with him further to plan the event.

 

• UPDATE ON COMMUNICATION RADIO –Football has requested $3000 funding for a new communication radio system.  The current radios will not allow two people to talk at the same time. They will donate the existing radios to faculty to use. Discussion was held on if this item was a priority item that football wanted for their program. Criteria were reviewed. Football has 36 booster families, does fundraising and supported the Crab feed, and will have a team in the Run-a-thon. The motion was made, seconded and the vote approved funding.
• JIM GRACE FUNDING REQUEST- Mr. Grace requested $600 to pay for trophies and other athletic director items needed at the end of the year. The motion was made, seconded and the vote approved this funding.

NEW BUSINESS

• WARRIOR LOGO – Principal Plath sent a letter to the Boosters stating that the only acceptable YVHS logo/mascot is a warrior in full headdress.  All other logos must have the principal’s approval.
• NEW FUNDING CORRESPONDENCE- Stan Wilson shared correspondence he has received from various companies/organizations. After considering the items Stan Wilson will attend a meeting in Pleasant Hill about One for the Community and Cathy Wayne will follow up on Mary’s Pizza Shack.
• GOLDEN STATE WARRIORS APPRECIATION NIGHT- It was decided that this fundraiser was not successful this year.
• NEW BOARD MEMBER POSITIONS- The following board positions will be open next year: escrip coordinator, secretary, and team coordinator. Stan encouraged members to talk to parents who they feel might be interested in filling one of the board positions.
• Requests for funding- The funding request submitted from Jim Carter and Dan Tomerlin for $2400 for water polo and swimming was tabled pending further clarification. Debbie Vaticano will talk to the teams to see if this is a combined request or just swimming.  No other formal requests were submitted.
• SCHOLARSHIPS- Boosters will again present a $100 scholarship to a male and female senior athlete. Stan Wilson will contact Mr. Grace about sending out the application to coaches.

The next Booster meeting is May 5^th at 7pm in the library.

.There was no further business and the meeting was adjourned at 8:45pm.

 

Submitted by:

 

____________________
Cathy McCaughey,

Secretary

April 15, 2004