MINUTES OF THE Ygnacio Valley HS Athletic Boosters, Inc

Meeting OF June 2, 2004

a California nonprofit PUBLIC BENEFIT corporation

A general meeting of the YVHS Athletic Boosters, Inc was held on June 2, 2004 at 7:10 p.m. at Concord, California for the purpose of a monthly meeting. The meeting was called to order by President Stan Wilson. Written notice of this meeting was sent via email and announced on the web site to all general members of record on the books of the corporation at such time and with such contents as required by the Bylaws of the corporation.

Attending the meeting was:

Stan Wilson Cathy McCaughey Colleen Hughes

Gary Graffort Cathy Wayne Debbie Vaticano

Jim Grace Mario Balestrieri Kellye Dykeman

Five out of nine board members were present, which constitutes a quorum of the full board.

APPROVAL OF PAST MINUTES

The minutes of the May board meeting were passed out to all members. The motion was made, seconded and the vote approved the May minutes as submitted.

TREASURER’S REPORT

The treasurer was absent so the report was deferred to the next meeting.

OLD BUSINESS

• SITE COUNCIL The site council representative was not at the meeting.
• ESCRIP – Colleen Hughes reported that on May 8^th Mrs. Ivankovitch and members of the football team had a table at the Safeway on Monument and sold $72 worth of raffle tickets and signed up 15-16 new members for escrip. Escrip earned $414 for the month of February.
• MEMBERSHIP –Debbie Vaticano reported that membership was the same. Our final count was 165 families.
• TEAMS IN PROGRESS – Jim Grace reported that all sports were finished. Coaching positions are all filled for the winter season. There is a possibility that the District will impose a transportation fee for each team next year, but an amount has not been given. The District also will no longer be funding the one preseason bus trip that they had previously financed for each sport. Mr. Grace stressed that with the transportation fee many students may not financially be able to afford the cost and teams will all have to focus on fundraising (like the Runathon) to offset this cost next year. It was also announced that the gym floor would be resurfaced after part of the floor was inadvertently damaged during a girls’ AAU basketball tournament this spring. The cost will be covered by the insurance carrier for the tournament sponsors.
• SAFEWAY RAFFLE. Cathy Wayne announced that Boosters will have a table at Safeway (Monument Blvd.) two Saturdays each month during the summer to continue to sell raffle tickets and sign up escrip donations. Athletes have signed up for each date. Other groups in the school have been interested in participating. It was discussed that Boosters should coordinate the dates and volunteers and that all monies earned from this should go to the new field as it benefits all groups in the school. Boosters will have a table again at walk through registration to encourage parents to sign up for escrip donations.
• RUN A THON FALL 2004 – The annual run a thon will be moved to October so that fall sports and the Senior class can participate. Teams will be encouraged to participate to earn money. The date will be announced. Cathy Wayne will be coordinating the event.
• FIELD IMPROVEMENT/TRACK – It was announced that currently things are on hold until the District decides how much money will be allocated for the field. Once the amount of money available has been determined plans can be drawn up for the field accordingly.

NEW BUSINESS

• Requests for funding-

- Jim Grace requested $600 to cover end of the year expenses: lettering on soccer warm-ups for the girls team, Mark of the Year, and Athlete of the Year awards. It was noted that the awards turned out great with a new vendor. The motion was made, seconded, and the vote was unanimous to approve this request.

- Kelly Dykeman reported that she found a vendor (S & R Sports) in Torrance who will provide 30 swimming parkas that will look the same as the ones we are currently using. They will have YVHS embroidered on the back but will not have numbers on them. Jim Grace will contact Jane Rutledge to do the numbering embroidery to match what is currently on the parkas. The cost for the parkas with the embroidery on the back and shipping and handling is $2428. The motion was made, seconded and the vote approved funding this request as well as the additional cost of the application on number.

• NEW BOARD MEMBER POSITIONS- The following slate for Board Members for 2004-2005 was unanimously approved:

President – Stan Wilson

Vice-President, Field Improvement, Spirit Wear- Cathy Wayne

Secretary & Alumni Liaison – Jeanine Moore

Treasurer- Linda Wiley

Escrip Coordinator – vacant

Site Council Representative – Julie Kauffman

Membership – Debbie Vaticano & Kellye Dykeman

Team Coordinator – Gary Graffort

Web Master – Doug Wayne

Stan thanked all the board members for a successful and productive year. Outgoing board members and Mr. Grace thanked the board for the appreciation gifts they were given at the Sports Award night.

• COACHES DINNER AT ROCCOS – The coach’s dinner will be June 8^th at 6:30 pm at Rocco’s Mr. Grace will contact the restaurant for the event. All coaches and board members are invited to attend. This event was a suggestion by Gary Graffort.
• CORPORTATE DONATIONS FOR FIELD IMPROVEMENT – Stan Wilson asked all members to think about corporate donors Boosters can contact to get donations to help fund the new field. Cathy Wayne has contacted alumni who are planning a reunion this year to see they would be interested in making a donation.
• HELP WITH ALUMNI CONTACT FOR WALL OF FAME – Stan discussed the fundraiser of having alumni donate $500 for an engraved brick (with the name and year of graduation of the alumnus) that will be on a walkway going to the field. Coach Ivankovich is looking into this possibility.

ROUND TABLE

The summer Booster meetings were set for July 15^th, and August 12^th at 7pm at the Carl’s Junior in the Citrus Shopping Center.

There was no further business and the meeting was adjourned at 8:20pm.

Submitted by:

____________________
Cathy McCaughey,

Secretary

June 2, 2004