MINUTES OF THE Ygnacio Valley HS Athletic Boosters, Inc

MINUTES OF THE Ygnacio Valley HS Athletic Boosters, Inc

Meeting OF JuLY 15, 2004

a California nonprofit PUBLIC BENEFIT corporation

A general meeting of the YVHS Athletic Boosters, Inc was held on July 15, 2004 at 7:10 p.m. at Concord, California for the purpose of a monthly meeting. The meeting was called to order by Vice President Cathy Wayne. The meeting was held at Carl’s Jr. restaurant located in the Citrus Plaza. Written notice of this meeting was sent via email and announced on the web site to all general members of record on the books of the corporation at such time and with such contents as required by the Bylaws of the corporation.

Attending the meeting was:

Cathy Wayne Mario Balestrieri Kellye Dykeman

Duke Zielinski Rob Kinnard Justin Jones

Marci Jones Linda Wiley Tanya French

Brent Croxton Cathy Croxton Doug Wayne

3 out of nine board members were present, which did not constitute a quorum of the full board. All issues, which require board approval, will be addressed in the meeting minutes with an action item to approve during the next meeting.

APPROVAL OF PAST MINUTES

The minutes of the June board meeting were passed out and reviewed by attending members. The minutes will be approved in the August meeting.

TREASURER’S REPORT

Linda Wiley passed out the Treasurer’s Report. Our current balance is $44,089.83. Checks made out in May include: water polo (girls and boys) $3500, reimbursement for basketball team’s rental of MDUSD school bus $1080, Secretary of State for incorporation statement annual filing, $20, run-a-thon reimbursement $411.50-basketball, $457.50-softball, $102.50 baseball, Cathy Wayne reimbursement $214.20 for sports awards for Jim Grace, Linda Wiley reimbursement for copies, $21.65. June payments were: Jim Grace’s fund $600, Rocco’s Pizza for coaches party $275. Outstanding bills pending include Talbot insurance $500 and in June the annual storage rental fee will be due for $600. Income from Escrip was $410.42 and $414.61. We await a reimbursement from the credit card company (CTS Holding Company) in the amount of $396.16 for four months of overcharge for equipment that was sent back to them in March. The treasurer left the meeting early, and a full quorum was not in attendance. The report will be reviewed and accepted at the next meeting.

OLD BUSINESS

SITE COUNCIL The site council representative was not at the meeting.

ESCRIP – Cathy Wayne has been working throughout the summer on two days a month at the Safeway on Monument Blvd. The goal was to sell raffle tickets and solicit new escrip members. Coach Ivankovich has been instrumental in providing football players to each event. Members of the YV cheer squad also sold tickets and helped during one Saturday. An estimated 15-20 new members have been signed up during this effort. The Athletic Boosters is proud to announce a new volunteer willing to take over the escrip program, Mr. Rob Kinnard. Mr. Kinnard comes to us with a wealth of experience with escrip and the board will formally vote him in during the next meeting.
MEMBERSHIP –Kellye Dykeman was in attendance, however no information was provided due to inactivity for the end of the fiscal year. Membership issues will be addressed at the next board meeting in preparation for registration.
TEAMS IN PROGRESS – Mr. Balestrieri reported that fall sports programs will be underway soon and that coaching staff looks very promising for the year. Cathy Wayne stressed the importance of each team designating at team parent and to conduct fundraising events each season. There has not been any confirmation regarding the required fees for bus transportation to competitive events. It appears that the District may fund one preseason bus trip and Mr. Balestrieri will confirm that information prior to the pre season game. The resurfacing of the gymnasium floor is taking place throughout the summer and the summer basketball team has had to find other schools to practice.
SAFEWAY RAFFLE. Cathy Wayne has worked two Saturdays a month at the Safeway Monument. The football team has provided players for each event and the members of the cheer squad attended on one Saturday with great success. Efforts will continue throughout the summer.
RUN A THON FALL 2004 – The annual run a thon will be held on October 16, 2004. All teams will be encouraged to participate to earn money. Cathy Wayne would like to walk from YV to Safeway and end with a huge BBQ and Celebration but will confirm security, traffic control issues first. Cathy Wayne will be coordinating the event.
FIELD IMPROVEMENT/TRACK – Cathy Wayne spoke with Assistant Superintendent Mr. Dick Nicolls regarding the track and field. The track is a sealed deal and architectural work will be done soon. Cathy will be meeting with Mr. Nicolls in the near future to discuss plans and options for the football field.
COACH’S DINNER – The coach’s dinner was held at Rocco’s on June 8, 2004, and was a huge success. Several of the coaches were in attendance and were appreciative of the dinner and support of the Athletic Boosters. It is anticipated that this may be an annual event.
NEW BUSINESS
Requests for funding-

- There were no requests for funding during the meeting and a proposed list of expenditures for the 2004/05 year will be discussed during the next board meeting.

Registration Walk Through – Registration Walk Through will be held on September 1, 2004. Many plans will be discussed during the next meeting.
Goals for the New Year/Funding Projections/Coaches Involvement/Spirit wear Budget – All items were tabled until the next meeting.
NEW BOARD MEMBER POSITIONS- The following members volunteered for vacant Board Positions for 2004-2005.

Secretary – Marci Jones and Tanya French

Escrip Coordinator – Rob Kinnard

URGENT ITEMS SENT TO BOARD MEMBERS AND VOTED ON VIA E-MAIL AFTER THE MEETING.

Request the approval of 2 tickets of $50.00 each to attend the class of 1964 Alumni dinner. (Funding requests to alumni for field). Unanimous response and approval
Request the approval of $100.00 to be raffled off during registration for escrip sign ups. Rob Kinnard, the new escrip coordinator will be preparing for the event. Unanimous response and approval.
Request the approval for one tournament entry to the YV Northgate Alumni Gold Tournament or $114.00. (Unanimous response and approval)

ROUND TABLE

Several Athletic Booster parent members were present for the meeting to discuss the overall athletic programs along with the goals and objectives necessary to make YV a competitive school in the BVAL. There has been a great deal of concern regarding the level of expertise and motivation of the coaching staff in order for the students to improve in the various sports programs. Mr. Duke Zielinski (also in attendance) has expressed interest in improving the entire baseball program to include field, facilities, equipment, and encourage a year round program. There was a great deal of discussion regarding the possibilities and opportunities Mr. Zielinski has to offer to Ygnacio Valley, along with his willingness to address a program which completed a winless season.

Mr. Balestrieri indicated that his priority is to provide the best staff of coaches available and is opposed to making any decisions or considerations prior to discussing the matter with the Principal and the current coaching staff. The parents indicated that they did not want to remove current coaching staff, but offered to provide the much needed assistance and organization, which was sometimes lacking during the 2004 season.

Mr. Balestrieri agreed to discuss the issue with the principal and coaching staff and provide a response back to the parents at the September meeting. The Athletic Boosters is confident that the final decision will be made in the best interest of the student athletes and the reputation of Ygnacio Valley High School.

The next Athletic Booster meeting is set for August 12^th at 7pm at the Carl’s Junior in the Citrus Shopping Center.

There was no further business and the meeting was adjourned at 9:05 pm.

Submitted by:

____________________
Cathy Wayne

Vice President

August 9, 2004