MINUTES OF THE Ygnacio Valley HS Athletic Boosters, Inc.

MEETING OF AUGUST 12, 2004

A CALIFORNIA NONPROFIT PUBLIC CORPORATION

A general meeting of the YVHS Athletic Boosters, Inc. was held on August 12, 2004 at 7:05 p.m. at Concord, California for the purpose of a monthly meeting. President, Stan Wilson, called the meeting to order. The meeting was held at Carl’s Jr. restaurant located in the Citrus Plaza. Written notice of this meeting was sent via email and announced on the web site to all general members of record on the books of the corporation at such time and with such contents as required by the Bylaws o the corporation.

Attending the meeting was:

Stan Wilson Cathy Wayne Kellye Dykeman

Marci Jones Gary Graffort Mario Balestrieri

Linda Wiley Rob Kinnard Doug Wayne

Debbie Vaticano Joe Bergman Kathy Schneider

Marcia Wessels

Nine out of eleven board members were present, which constitutes a quorum of the full board.

APPROVAL OF PAST MINUTES

The minutes of the June meeting were passed out to all board members. The motion was made, seconded and the vote approved the June minutes as submitted.

The minutes of the July meeting were passed out to all board members. The motion was made, seconded and the vote approved the July minutes as submitted.

TREASURER’S REPORT

Linda Wiley passed out the Treasurer’s Report. Our current balance is $42,766.01. Income for July 1 – Aug. 12 include: $375 from the Field Improvement Fund, and $445.20 from Escrip. Checks issued from July 1 – Aug. 12 include: $1235.45 for girl’s swim parkas, $1235.45 for boy’s swim parkas, $540 for storage rental fee, $100 for two tickets to the Alumni Dinner. There was also a credit issued from the credit card company (CTS Holding Company) in the amount of $396.16 for an overcharge for equipment that was returned to them in March. It was noted that there is at least $15,000 in the Field Improvement fund (an exact amount will be given at the next Board Meeting). Linda reported that the taxes have been done and submitted. The Treasurer’s Report was reviewed and accepted.

OLD BUSINESS

SITE COUNCIL -- The Site Council Representative was not at the meeting.

ESCRIP -- Rob Kinnard reported that the Athletic Boosters now has 224 escrip supporters, and that he was able to renew 87% of the existing Safeway accounts (these must be renewed each year). Rob will be at registration/walk-thru the whole time to sign up new members. Mr. Balestrieri will work with Eugenia, the office manager, to see if we can have internet access at the walk-thru. It was suggested that there be a $100 raffle for new sign-ups. There will also be an escrip sign up table at the football Parent Scrimmage.

MEMBERSHIP -- A membership table will be set up at registration day. We will give a free t-shirt with each membership (while supplies last).

RUN A THON FALL 2004 -- The Run a thon is scheduled for Sat. Oct. 16^th from 8 a.m. – 12 p.m. (or possibly 2 p.m. with the BBQ). Cathy Wayne is looking into having the walk/run start at YVHS and end at Safeway on Monument Blvd. with a BBQ and 94.9 radio station there. There are potentially issues with traffic control, permits, and insurance. There is some question as to whether the Concord Police Dept. would need to be involved or Community Service Officers. Cathy will continue to work on this event and keep the board updated.

FIELD IMPROVEMENT/TRACK -- Cathy Wayne continues to work with Al Glover (the District Grant Writer), and Dick Nicolls the Asst. Superintendent. There was some discussion about focusing our immediate attention on the well water issue and getting lights for the field. Mr. Balestrieri said that there are light standards being kept at Pleasant Hill Middle School that he believes belong to YVHS. He is going to inquire into this issue to see if these lights are available to be brought over to YV. It was passed on to the board that Nancy Butterfield expressed an interest in actively working to get a new scoreboard. There was also discussion about getting the Contra Costa Times to write an article about the field situation and raise community awareness.

TEAM REPORT -- Mario Balestrieri reported that football is in full swing and will have its Parent Scrimmage on Sat. Aug. 28^th, and will participate in the Miramonte Jamboree on Fri., Sept. 3^rd. He is still working with the volleyball coaches regarding a place to practice while the gymnasium floor is being repaired. The floor is scheduled to be done on Mon., Aug. 16^th, but no one is allowed on the floor for the two weeks following. Mr. Balestrieri informed the board of the various meetings that all coaches will be attending throughout the month of August, including first aid/CPR certification. There is still no confirmation as to whether buses will be provided by the district for the athletes. As a follow-up to discussion from the July board meeting regarding the baseball program, Mr. Balestrieri informed the board that he had met with the baseball coach, and they had discussed various aspects of the baseball program and ways to improve the current program. He indicated that there would be an effort made to find assistant coaches. Mr. Balestrieri said there would be a Fall Ball Program and that a flyer would be mailed out within a week to the players. He also stated that he would monitor the quality and effectiveness of the baseball program throughout the school year.

UPDATE ON ALUMNI WALK OF FAME -- This project is much more involved and a bigger undertaking than was initially thought, and will be put “on hold” for the time being.

NEW BUSINESS

REQUESTS FOR FUNDING -- No new requests at this time.

REGISTRATION WALK THROUGH ON SEPT. 1^ST-- Athletic Boosters will have a table set up with membership forms, spirit wear available for purchase. Rob Kinnard will be there to register new/renew escrip members. Possibly have posters there with the fall sports’ schedules.

VOTE IN NEW BOARD MEMBERS -- Motion made to vote in new board members – Marci Jones and Tanya French as Secretary. The motion was seconded and the vote was approved.

SPIRIT WEAR BUDGET -- It was discussed, and agreed upon that only sweatshirts, hats, visors, and beanies would be stocked for spirit wear (no t-shirts, no jackets). A motion was made for a budget of $2500 to order new stock. It was seconded, and the vote approved.

FUNDRAISING PROJECTS -- Marcia Wessels presented the idea of Cookie Lee Jewelry sales as an ongoing fundraiser. She would be willing to bring her display to various athletic events, or have in-home parties and donate 20% of all sales to the Athletic Boosters. This opportunity would also be available for individual teams to raise money exclusively for their own use. She will have a table set up at the football Parent Scrimmage.

GOALS FOR THE NEW YEAR -- 1) Boost membership 2) Improve current field conditions – establish field crew.

URGENT ITEM SENT TO BOARD MEMBERS AND VOTED ON VIA

E-MAIL AFTER THE MEETING -- Earlier this year at the Crab Feed Louise Bain purchased a Trendwest vacation for $700.00.  Initially there was some problems with the registration, and the Trendwest donation has been a problem in the past.  Athletic Boosters President, Stan Wilson, tried feverishly to accommodate her without success, and she has now requested a refund. In the best interest of the reputation of the Athletic Boosters, it's appropriate to refund her money.  Her name is Louise Bain 36104 Perkins Street Fremont Ca 94536 (510) 745-9314.  So with approval of all board members, The president requests a vote for a refund of $700.00.  A unanimous vote for a refund was received via e-mail on 8/25/04, therefore approval is given to the Treasurer Linda Wiley to issue a check in the amount of $700.00 as requested.

ROUND TABLE

Joe Bergman attended the meeting as a representative of the Walnut Creek Warriors Lacrosse Club. He expressed an interest on behalf of the Lacrosse Club to use the YVHS football field for lacrosse practices and games. He explained that the club would be willing to participate 100% in the fundraising efforts for a new field. The Lacrosse Club now has athletes 2^nd through 8^th grades, and is looking to expand its program to include high school age participants. The spring season starts Feb. 1^st, but they would like to begin a fall ball program, as well. Mr. Bergman was interested in knowing if YVHS had, or would, consider adding lacrosse as a school sport.

Gary Graffort suggested that a field maintenance crew be established to improve and maintain the current grass field. He volunteered to be the head of the maintenance crew, and would research what the budget needs would be for this ongoing effort.

ACTION ITEMS

Gary Graffort will research and report at the next meeting regarding budget needs and logistics of establishing a volunteer field maintenance crew.

Mario Balestrieri will inquire as to the status of the light standards currently being kept at PH Middle School, and what needs to be done to get them to YVHS.

The next Athletic Booster meeting is scheduled for October 6^th at 7 p.m.

There was no further business and the meeting was adjourned at 9:00 p.m.

Submitted by:

___________________

Marci Jones

Secretary

September 11, 2004