MINUTES OF THE Ygnacio Valley HS Athletic Boosters, Inc.

MEETING OF OCTOBER 6, 2004

A CALIFORNIA NONPROFIT PUBLIC BENEFIT CORPORATION

A general meeting of the YVHS Athletic Boosters, Inc. was held on October 6, 2004 at 7:00 p.m. at Concord, California for the purpose of a monthly meeting. President Stan Wilson called the meeting to order. The meeting was held at Ygnacio Valley High School in the library. Written notice of this meeting was sent via email and announced on the web site to all general members of record on the books of the corporation at such time and with such contents as required by the Bylaws of the corporation.

Attending the meeting was:

Stan Wilson Cathy Wayne Tanya French

Julie Kaufman Kellye Dykeman Debbie Vaticano

Tab French Garry Graffort Michelle Maffei

Jim Carter Rob Kinnard Linda Wiley

Mario Balestrieri

Nine out of eleven board members were present, which constitutes a quorum of the full board.

WELCOME AND INTRODUCTIONS, GUEST PRESENTATION:

Stan Wilson, Booster Club President introduced himself and had each attendee introduce themselves to Christine Hall, a representative of Pleasant Hill Park and Recreation. Christine then gave a brief history of the Pleasant Hill Park and Rec. role in the scheduling and use of College Park and Pleasant Hill Middle School pools. She emphasized their recreational water polo program (Devil Mountain Junior Devils, 5^th – 8^th graders) and its need for the use of the YV water polo goals located at the Pleasant Hill Middle School pool. She disclosed that Pleasant Hill Park and Rec. paid for half of the new College Park goals, but did not offer any financial compensation for the YV goals. Concern was expressed by the board members about the security issues surrounding the issue of giving out keys to the padlock used to secure the goals each night. Because the goals were new this year and were considered an irreplaceable item, an offer was made that the Pleasant Hill Park and Rec. water polo program use the refurbished goals that were not chained on the pool deck. Christine agreed to use these goals and agreed that the YV swimmers would be able to use the swim blocks and lane ropes this spring. A motion was made and seconded that the Pleasant Hill Park and Rec. Devil Mountain team could use the refurbished goals. Christine then left the meeting.

APPROVAL OF PAST MINUTES

The minutes of the August meeting were passed out to all board members. The motion was made, seconded and the vote approved the August minutes as submitted.

TREASURER’S REPORT

The Treasurer’s Report was passed out by Linda Wiley. Our current balance is $44,477.00. Income for Aug. 12 – Oct. 6 include: $375.00 from the Field Improvement Fund, $4,920.00 from Membership dues, $915.65 from Escrip, $30.87 from interest, and $3,003.00 from Spirit Wear sales. Checks issued from Aug. 12 – Oct. 6 include $700.00 for Crab Feed refunds, $168.00 for field improvement, $10.00 for incorporation expenses, $500.47 for insurance, $22.97 for office supplies, $900.00 for professional accounting fees, $3,198.97 for Spirit Wear, $206.55 for the Volleyball team. It was noted that there was $19,295.70 in the Field Improvement fund. A motion was made to approve the Treasurer’s Report was seconded and accepted.

OLD BUSINESS

SITE COUNCIL: Julie Kaufman, the Site Council Representative gave a brief review of the most recent Site Council Meeting. Topics included the use of hand-held cameras on campus for security by supervisors. The Math Department lost three teachers and the Spanish Department still needs one teacher. The Homecoming game and dance on Oct. 9^th were also discussed. The Runathon on Oct. 16^th was mentioned as well as concern about a YV student who lost everything in a fire. Donations are needed to help this family out. The next Site Council meeting is on Oct. 11^th.

ESCRIP: Rob Kinnard, the Escrip Representative gave an update on Escrip members. There were 30 new signups at walk-thru registration, while 55 families still need to switch over or be added. This will be a 40% increase in membership. However, we probably will not see an increase in funds until January because Safeway is 3-4 months behind in deposits. We hope to get an additional $100.00-$200.00 each month. The proposed $100.00 prize will not be awarded until the next meeting in hopes to reward on of the 55 families that change over.

MEMBERSHIP: Debbie Vaticano reported that 146 student families had joined the Athletic Boosters although some of these may be doubles. However, she emphasized that this was a larger starting figure than last year. Last year we had 160 families as booster members by the end of the year. Water polo girls only had 3 families who had not joined and the boys only had 4.

RUN A THON: Cathy Wayne reported on the upcoming Runathon scheduled for Oct. 16^th. Radio station 94.9 cannot come so Cathy hired the same DJ used at the Crab Feed last year. A BBQ will be held from 12:00 until 2:00 and a special recognition award will be presented to Safeway for the much appreciated support and contributions. The Marching Band will also participate at the runathon. Expected expenses for food, DJ, the Safeway plaque, etc. are estimated around $1,200.00.

FIELD IMPROVEMENT/TRACK: Cathy Wayne reported that the current Field Improvement budget was $19,295.70. She hopes to raise between $45,000-$50,000 to pay for architectural drawings, electrical work, state fees, permit fees, and to buy a new score board. Nancy Butterfield is reviewing different types of scoreboards and their costs. It was emphasized that we wanted to get a top-of-the-line score board that will last the school for many years. Cathy, Mr. Balestrieri, and other committee members met with the district field improvement representatives and discussed the new “all-weather” track and football field renovations. Renovations include a top of the line field, lights, score board, sprinkler system run off it’s own well, and a 4 foot fence around the perimeter. Lights are not thought to present as big of an issue now to the community. Cindy Graffort hopes to use the field improvements as positive advertisement in the community and in conjunction with gaining sponsors for the Crab Feed.

TEAM REPORT:

Football- Homecoming game is to be played at Mount Diablo High School. The band had a drum corp., lead by Mario Jose, to play in the stands at the home football games. Mario said they would also be present at the Homecoming game.

Volleyball and Tennis- Both the volleyball and tennis teams won at Freedom.

Gym floor- The gym floor is done.

Baseball program- A request was made the Mario Balestrieri check into ordering dirt for the baseball field now. No other news was given about a fall ball program or coaching for the spring.

Cross Country- Newspaper articles spotlighting Ryan Lewis are on a board outside the office. Ryan won the Stanford Invitational.

Water Polo- Both boys and girls water polo teams were practicing and scheduled for both league games and tournaments. Coaches were hopeful for a good season.

Soccer- A soccer coach was hired, but had to decline due to issues at work. No new coach has been found.

NEW BUSINESS

REQUESTS FOR FUNDING: The volleyball team needs money for 12 more balls. A motion was made and seconded to give the volleyball team $500 towards the purchase of balls.

ACTION ITEMS

The 4^th or 5^th annual golf tournament between Northgate High School and YVHS is coming up on Oct. 29th. A percentage of the proceeds will go towards the Ron Schwab Scholarship Foundation. A link that tells more about this tournament in found on the Booster Club web site.

The next Athletic Booster meeting is set for November 3^rd at 7pm at the YVHS library.

There was no further business and meeting was adjourned.

Submitted by:

Tanya French

Secretary

Nov. 1, 2004