MINUTES OF THE Ygnacio Valley HS Athletic Boosters, Inc.

MEETING OF NOVEMBER 3, 2004

A CALIFORNIA NON-PROFIT PUBLIC CORPORATION

A general meeting of the YVHS Athletic Boosters, Inc. was held on November 3, 2004 at 7:10 p.m. in Concord, California for the purpose of a monthly meeting.  President, Stan Wilson, called the meeting to order.  The meeting was held in the library at Ygnacio Valley High
School.  Written notice of this meeting was sent via email and announced on the web site to all general members of record on the books of the corporation at such time and with such contents as required by the Bylaws o the corporation.

Attending the meeting was:

Stan Wilson Cathy Wayne
Kellye Dykeman Marci Jones
Gary Graffort Mario Balestrieri
Linda Wiley Rob Kinnard
Doug Wayne Debbie Vaticano
Tanya French Tab French
Julie Kaufman

All board members were present, which constitutes a quorum of the full board.

APPROVAL OF PAST MINUTES

The minutes of the October meeting were passed out to all board members.  The motion was made, seconded, and the vote approved the October minutes as submitted.

TREASURER’S REPORT

Linda Wiley passed out the Treasurer’s Report as of November 1, 2004.  The complete report is attached to these minutes.  The Treasurer’s Report was reviewed and approved.

OLD BUSINESS

SITE COUNCIL – Julie Kaufman reported on news from the Site Council meeting: The $500 from the Woodside 5th grade class of 2004 that was deposited into the field account has been retrieved and will go into the Athletic Booster’s account.  Mrs. Bloom reviewed the ’03-’04 plan
for student achievement.  YVHS has met 21of the 22 criteria for the Star Testing for the second year in a row.  The school will now be given money to hire a consultant from West Ed. to help meet the necessary criteria in the future.  Mrs. Plath discussed the API Score Index. She also discussed the possibility of YV hosting intra-district councils for the students to participate in.  This would be an opportunity for students from different schools within the district to
meet and discuss issues at their schools and share ideas of how to improve.

Julie also reported from the recent PTSA meeting:  Oak Grove Middle School did not meet the goals under the “No Child Left Behind” Act.  Therefore, parents will have the choice to enroll their student in other middle schools that have space, namely, Pine Hollow Middle School
and Diablo View Middle School.  The Concord City Planner will be at the next PTSA meeting on Nov. 22, at 7:30 p.m.  The committee for “Every 15 Minutes” had its first meeting, and will meet again on November 18th.  The Band Boosters had a successful Haunted House at the school on
Friday night, Oct. 29th.

ESCRIP -- Rob Kinnard reported that out of 50 families needing to switch their Escrip to include the Athletic Boosters he was able to switch 18.  Last year the Athletic Boosters had 140 supporters. This year, so far, we have 272 supporters!  Stan Wilson drew Jackie Pichon’s
name as the $100 raffle winner that the new sign-ups were entered into.

MEMBERSHIP – 124 families are currently members of the Athletic Boosters.  Emphasis was placed on encouraging the winter/spring sports participants to join.  Membership forms were given out at the baseball team meeting.  The suggestion was made to attach an escrip form to the
membership forms.

RUN A THON FALL 2004 – Cathy Wayne reported that Safeway on Monument would donate about $4,000 in December.  This is money from the raffles that were held at the store.  This money will go toward a new scoreboard.  Cathy provided a detailed accounting of which teams participated in the Run-A-Thon and how much money was raised (see attached).  Some frustration was expressed at the lack of motivation/participation by many teams.  This event has great potential
to raise a lot of money, but needs to have the support of the coaches and teams from all the sports that occur throughout the year.

TEAM REPORT – Mario Balestrieri reported that Winter Sports are scheduled to start November 8th.  On November 4th there is a district coaches meeting/dinner.  Mr. Balestrieri reported that all coaching positions are filled at this time.  Jose Mendoza, who has previous high school coaching experience, will coach the girl’s soccer team.  There will be an assistant coach who is a rookie with the San Jose Earthquakes.  The varsity football team needs to win Friday night against Antioch to have a chance to go to NCS playoffs.  The tennis season has concluded.  Volleyball beat Antioch and Freedom.  Both cross-country teams are going to NCS.  Boy’s water polo came in third place in the league.  New sod was laid in various parts of the field.  There will be dirt brought in for the infield on the boy’s varsity field, and possibly sod for the girl’s softball infield.  Tab French inquired as to the possibility of the Walnut Creek Bronco team using the girl’s softball field and, in exchange, they would contribute approximately $15,000 towards improvements.

CRAB FEED INFORMATION – Cindy Graffort and Stephanie Kalinowski are Co-Chairman for the 2005 Crab Feed.  It is scheduled to be held on February 19th, 2005.  There were 10-12 people who attended the first planning meeting, which was held on Tues. November 2nd, 2004.  They set a goal to raise $25,000 from the Crab Feed.  A flier will go out in the next issue of Drumbeat.

NEW SCOREBOARD – Cathy Wayne reported on the first meeting with the District and the architect who is drawing up the plans for the new track/field.  Jeff McDaniel who is the Project Manager, and Pete Pederson who is the head of maintenance for the district were in attendance.  Long-range plans were discussed so they could be included in the overall plan, but implemented at a later date.  Such as: bathrooms, snack shack, walkway, lights, etc.  The present proposal for
the new track includes: upgrades to the existing field, a well dug, drainage issues resolved and new fencing around the area.  Pete Pederson strongly supported putting in an artificial turf field.  The cost of a new field would be offset over the years in the amount of money saved on maintenance of a grass field.  He expressed an interest in helping to pursue this possibility.  There was discussion regarding plans for a new scoreboard.  If the Boosters will commit the money to purchasing a new scoreboard (between $35,000-$45,000), then the architect will include the necessary wiring and standards in the plans.   The board unanimously voted to approve the funds for the scoreboard.  Cathy will meet again with the district and the architect on November 29, 2004.  Work on the track is scheduled to begin in April 2005 and be
completed by November 1, 2005.

ALUMNI GOLF TOURNAMENT/AUCTION -- Stan Wilson reported that $5,000 was
raised for the Ron Schwab Scholarship Foundation, and $2,000 in annuity.

NEW BUSINESS

REQUESTS FOR FUNDING – Mario Balestrieri presented a letter from Kelly Krauss requesting funds to help support the ROP Sports Medicine program through the winter and spring seasons.  She is asking for $700 (or more) per season.  There was extensive discussion as to the Board’s
position on granting this request.  Although the Sports Medicine class is not a “sport” it does provide a valuable service to some of the athletic teams.  The Board expressed a generally positive view of supporting the program to some extent. However, it was hesitant to grant the request because there are specific criteria that have been outlined in order for teams to receive money from the Athletic Boosters (namely: participants join the Athletic Boosters, and participate in fundraising efforts).  It was noted that the Sports Medicine class should be held to this same criteria.  Mr. Balestrieri will meet with Ms. Krauss to discuss the Board’s opinions.  A final decision regarding the request for funding was not made at this time.

Coach Hansen, the varsity boy’s basketball coach, submitted a request for $1500 to purchase new uniforms.  The request was unanimously approved.

The next Athletic Booster meeting is scheduled for December 1st at 7 p.m. in the YVHS Library.

There was no further business and the meeting was adjourned.



Submitted by:



___________________
Marci Jones
Secretary
November 23, 2004