MINUTES OF THE Ygnacio Valley HS Athletic Boosters, Inc.

MEETING OF OCTOBER 5, 2005

A CALIFORNIA NONPROFIT PUBLIC CORPORATION

A general meeting of the YVHS Athletic Boosters, Inc. was held on
October 5, 2005 at 7:10 p.m. in Concord, California for the purpose of
a monthly meeting.  President, Stan Wilson, called the meeting to
order.  The meeting was held in the Ygnacio Valley High School library.
 Written notice of this meeting was sent via email and announced on the
web site to all general members of record on the books of the
corporation at such time and with such contents as required by the
Bylaws of the corporation.

Attending the meeting was:

Marci Jones                     Kellye Dykeman          Gregg Syrovatka
Jim Davis                               Julie Kaufman                   Cindy Graffort
Don Morrison                    Stan Wilson                     Mark Ferguson
Mario Balestrieri                       Rob Kinnard

Seven out of eight board members were present, constituting a quorum of
the full Board.

APPROVAL OF PAST MINUTES

The minutes of the August 19, 2005 meeting were passed out to all board
members.  The motion was made, seconded, and the vote approved the
August minutes as submitted.

TREASURER’S REPORT

Jim Davis submitted the Treasurer’s Report as of October 2, 2005.  
The ending balance is $58,418.46, which includes $35,000 of
committed funds ($20,000 to Track & Field, and $15,000 balance for the
scoreboard).  The Treasurer’s Report was approved unanimously.  The
taxes are currently being done, free of charge, by Jim Clay. The books
will be audited after the taxes are submitted.

There is a rumor that the football scoreboard might be included in the
cost of the stadium.  Mario will do some research into this and report
back.  Mario also expressed a strong desire to rent 8 portable field
lights for next year’s Homecoming game, so that we could actually play
it at night on our own field.  There was very positive reaction from
the board at this possibility.



OLD BUSINESS:

SITE COUNCIL – Julie Kaufman reported:
•       Site Council will not have it’s first meeting until Oct. 17, 2005.
•       YVHS’s API score went up 26 points.
PTSA –
•       Open positions in the district include:  Librarian, Resource, 2
Spanish teachers, Math.
•       YVHS population this school year is 1586.
•       There will be a new District Policy forthcoming.  Cell phones must be
“invisible” on campus, even during lunch and passing periods.  Mt.
Diablo High School, and Northgate High School have already implemented
this new policy.  Those schools have seen a reduction in fighting as a
result of the new policy.
•       On Oct. 15, football will have its Rummage Sale at Elaine
Ivankovich’s home.
•       Roger Havens and Ayse Aktari have expressed an interest in selling
Spirit Wear during the three remaining home football games.  Julie will
coordinate with Roger so he can have access to the storage units where
the items are kept.  She will also talk to Roger about joining the
board as Spirit Wear Coordinator.  It was decided that the only items
that we would continue to order to sell are: sweatshirts, hats, visors,
and possibly stadium seats.
•       The question was raised whether or not we can have a 50/50 Raffle
during the football games.  Mrs. Plath does not want students selling
these tickets.  The understanding is that if the adults conduct the
raffle, and sell the tickets, it would be okay.

ESCRIP – Rob reported that there were three new sign ups at the
walk-thru.  The deposit for June was $529.34, and for July was $575.38.
 There has been a consistent gain of about $50 over the past months.

MEMBERSHIP – Kellye Dykeman reported that we currently have 92 members
(which represents 77 families).  She felt that the three-tiered
membership worked well to bring in more income.  There were 14
memberships that signed up at the $100 level, and 14 memberships that
signed up at the $75 level.  It was discussed that the membership form
should be attached to the physical form that each student athlete has
to return in order to participate.  On the other side of the membership
form will be the Escrip registration form.  This would help to get the
fliers to all of the parents of the students in the various sports.
Kellye will give Mario a copy of the membership flier, and Rob will
give him a copy of the Escrip registration form.

TEAM REPORT –
•       In Cross Country, Ryan Lewis won at the Stanford Invitational.
•       Boy’s Water Polo won today, and won their tournament last week.
•       Girl’s Volleyball won their match last week.
•       Girl’s Tennis has won 2 matches.
•       Varsity Football is 2-1 in league.
Winter Sports start Nov. 7th.

      TRACK/FIELD UPDATE – Work is in progress on the new track and
field.  There has been an issue raised with the fence because it is
supposed to be an 8 foot fence, but they only put up a 6 foot fence.
Mario is addressing this issue with the district.  The large storage
containers needed to be moved from the field area.  There is a
possibility that Tris Carter’s son will paint and clean up the storage
shed for his Eagle Scout project.  The idea was brought up that maybe
the art class could paint a warrior head, or “Warriors” on the side of
the shed.  Prospective completion date for the track/field is
March/April of 2006.


NEW BUSINESS:

REQUESTS FOR FUNDING – Mario informed the board that there are two
athletes who do not qualify for the district waiver of the bus fee, but
cannot afford to pay the $100.  The board was in support of helping
these students, however, it was agreed that the students needed to give
something in return for the financial assistance.  One possibility that
was discussed was having a “work contract” between the coach and the
student.  The student would get $10/hour credit toward the $100
transportation fee.  The coach would direct the work that was done
(field prep, equipment, clean up, etc.), and make sure that the hours
are completed.

Mario reported that the NCS has new guidelines for wrestling regarding
weight loss and nutrition.  There is a specific type of scale that the
athletes will need to be weighed on before each match.  The estimated
cost for the scale is $1200-$1500.  Kelly Krauss has been trained to
use this specific type of scale.  Mario and Kelly had discussed
purchasing this scale, together with Concord High School and Mt. Diablo
High School.  Kelly could be available to transport the scale and
conduct weigh-ins at Concord HS, and Mt. Diablo HS.  There was
discussion as to whether it would be better to split the cost equally
three ways, and then have the other schools pay Kelly a specified
amount for her services, or to have YVHS pay more of the cost of the
scale, but have sole ownership.  Mario will talk to Kelly to get more
information on this issue.  He will contact the board via email with
more details when he has them.

Mark Ferguson introduced himself as the new Boy’s Baseball Coach at YV.
 He explained to the board that there is no equipment with which to run
a baseball program.  The few pieces of equipment that were in the
storage shed do not even meet minimum safety requirements for high
school ball.  He had an outline of the very basic equipment items
needed, including uniforms for varsity and jv, in order to get the
program running.  Coach Ferguson had an invoice from Sports 4 All
itemizing the cost for these items, which came to a total of
approximately $12,000.  This price reflects a substantial discount if
the equipment/uniforms are purchased before the 2006 prices go into
effect.  The items would need to be ordered now, and the invoice would
need to be paid by Feb. 2006.  Coach Ferguson has plans for
fundraising, and his intent is that the baseball teams will raise
enough money to fully support their own program.  However, there is not
enough time between now and Feb. for the baseball players to raise the
full $12,000 to cover the cost of the Sports 4 All invoice.  Coach
Ferguson asked if the board would be willing to pay the balance of the
invoice (baseball will pay as much as they are able to raise by Feb.),
which amount would be paid back to the athletic boosters within 1 year.
 The motion was made to approve Coach Ferguson’s request that the
Athletic Boosters pay the balance on the Sports 4 All invoice, not to
exceed $12,000, with the understanding that the amount the boosters pay
would be reimbursed by baseball within 1 year.  The motion was
seconded, and the board unanimously approved.

CRAB FEED REPORT – Cindy Graffort reported that we still need a
Chairperson for the Crab Feed.  It is scheduled for March 25th, 2006.
The goal is to increase our profit by 10% over last year (goal =
$27,500).  Last year over forty people signed up to help, but only 19
volunteers actually worked on the event.  Cindy emphasized the need to
involve underclassmen parents.  Oct. 11 is the next Crab Feed planning
meeting.   There will not be a dessert auction this year.  There was
feedback after last year’s event that people were not paying attention
during the live auction and that next year the focus should be on the
silent auction, with just a brief live auction for a few of the bigger
ticket items.

NEW BOARD MEMBERS – Debbie Faires has agreed to be the Webmaster.

ROUND TABLE:
No further items were discussed.

The next Athletic Booster meeting is scheduled for November 2, 2005, at
7 p.m. in the YVHS Library.

There was no further business and the meeting was adjourned at 9:00 p.m.

Submitted by:

______________
Marci Jones
Secretary
October 27, 2005