MINUTES OF THE Ygnacio Valley HS Athletic Boosters, Inc

MEETING OF OCTOBER 11, 2006

A CALIFORNIA NONPROFIT PUBLIC BENEFIT CORPORATION

A general meeting of the YVHS Athletic Boosters, Inc was held on October 11, 2006 at 7:00 pm in Concord, California for the purpose of a monthly meeting. The meeting was called to order by Jim Davis, Treasurer. Written notice of the meeting was sent via email and announced on the web site to all general members of record on the books of the corporation at such time and with such contents as required by the Bylaws of the corporation.

Attending the meeting was:

Julie Kaufman Nancy Butterfield Jim Carter Triss Carter

Mike Van Brunt Greg Austin Don Morrison Jim Davis

Mario Balestrieri Kellye Dykeman

APPROVAL OF PAST MINUTES

The motion was made by Jim Davis, seconded by Don Morrison and unanimously passed to approve the minutes of the September 13, 2006 meeting as submitted.

TREASURER’S REPORT

Jim Davis submitted the Treasurers Report as of October 11, 2006. Kellye Dykeman made a motion to approve treasurer report and seconded by Don Morrison.

OLD BUSINESS

Site Council – None to report.

Escrip – Deposit of $446.17. Discussion about using a paypal account so we could accept credit cards and/or payment online. Talk to Greg regarding this for crab feed.

Membership – One more family added to make a total of 96 families.

NEW BUSINESS

Insurance – Jim Davis is working with District on Insurance recommendation.
Crab Feed – Meetings on going. Next meeting is October 23^rd.

Board Positions – Web master position now filled by Greg Austin – approved by board via emails. Still need President and Site Council. Mike Van Brunt considering President.

Marquee – Nancy Butterfield came to ask for the Athletic Boosters participation in funds for a new electronic marquee for the school. The approximate cost of this new marquee will run around $20,000/$25,000. PTSA has offered $1000 and possibly $4000 from leadership ASB funds, Senior class of ’06 and Renassinance. She is beginning to send out donation requests from corporations and will do some research on the cost needed to pay and install new marquee. She will come back to our next meeting with a cost and what it would take to implement.

Snack Shack – 10’ x 20’ snack shack given to us needs to be moved to our location. Still working on someone to assist us in the move.

Homecoming Football Game – Eight sets of lights will be coming for the game. The lights will arrive the day before on the 26^th. We will set up and make sure all is well in advance. Jim Carter offered up some plastic and carpet to rest under the lights so not to damage the new track. Discussion about having school security the evening of the 26^th so lights to not be vandalized. After game to take lights off track and chain all together.

Spirit Wear – Don Morrison has ordered Spirit Wear.

Use Permits – Use Permits for our meetings must be completed by the Athletic Boosters not Mario Balestrieri. Everything submitted so far is ok, however, going forward we must submit the permits to Kathy Nofrey in the office.

Track Equipment – Triss Carter talked about how was the smartest way in spending the $20,000 that we have given her for equipment. She mentioned that since we now have a new track and field that other schools will be looking at us to host league and invitational meets. Wanted to know if it made sense to purchase a timing system for $7000 out of the $20,000. The reason for her concern is due to the lack of parental help in this sport. She needs to have parents committed and trained on this equipment. A very long discussion in regards to parent help. She needs to have 10/12 people to run a meet. Discussed other equipment that will be purchased. Triss to talk to the company that we will use to purchase and get the most equipment out of them that we can for the money that we have.

ROUND TABLE

Lengthy discussion regarding parental help in sports. Some thought was to have a meeting with all parents of athletes to talk about helping out the Track program. Triss’s thoughts were that in most sports the athletes run. They could use xcountry and track and field as conditioning in their off seasons. And hopefully, parents will come out and help. Another thought was to have Bal speak about this issue at the Fall Sports Awards. Another thought was to give money to coaches to help with their programs and in turn hopefully they will try and help with parent participation and communication on sports at YV.

Talk about using a pay pal account so we could accept credit cards and/or payment online. May talk to Gregg regarding this for crab feed.

Our new webmaster Greg Austin – has a lot of new ideas for our web site and will start implementing the change.

REQUESTS

Hand washing in porta-poties – A request was made to provide porta-poties with hand washing facilities at the football field. The cost for this will be $93 a month for two months. They will be cleaned every Monday. Motion approved by Jim Davis, seconded by Julie Kaufman and unanimously approved by all.

Girls Soccer – A request of $2019.83 was made for warm ups to be supplied for the girl’s soccer team. These warms ups will stay with the school. The girls soccer team has already paid for their uniforms, balls, bags and other equipment. Motion approved by Kellye Dykeman, seconded by Julie Kaufman and unanimously approved by all.

Fall Sports banquet to be either November 27^th or 28^th after Thanksgiving.

Future meeting dates: All will be held in the YVHS library at 7:00pm. The dates are, 11/8/06, 12/13/06, 1/10/07, 2/7/07, 3/14/07, 4/4/07, 5/9/07, and 6/6/07.

The next Athletic Booster meeting is scheduled for November 8, 2006 at 7 PM in the Library at Ygnacio Valley High School.

There was no further business and the meeting was adjourned at 10:00pm

Submitted by:

Kellye Dykeman

October 11, 2006